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Meeting Detail
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PUBLIC NOTICE OF A REGULAR HACEP BOARD MEETING - MINUTES |
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08/26/2009 |
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5300 EAST PAISANO, EL PASO, TEXAS |
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PUBLIC NOTICE OF A REGULAR BOARD MEETING
TAKE NOTICE THAT A REGULAR MEETING
OF THE BOARD OF COMMISSIONERS OF THE
HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS
WILL BE HELD AT
5300 EAST PAISANO, EL PASO, TEXAS
WEDNESDAY, AUGUST 26, 2009
COMMENCING AT 5:30 P.M.
TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:
1. CALL TO ORDER.
2. INVOCATION/MOMENT OF SILENCE.
3. ESTABLISHMENT OF A QUORUM.
4. RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.
5. CITIZENS TO BE HEARD.
6. APPROVAL OF MINUTES OF A SPECIAL BOARD MEETING THAT TOOK PLACE ON JULY 15, 2009.
NOTICE TO THE PUBLIC
ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY THE BOARD OF COMMISSIONERS TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE BOARD OF COMMISSIONERS OR PERSONS IN THE AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT AGENDA TO THE REGULAR AGENDA FOR DISCUSSION PRIOR TO THE TIME THE BOARD OF COMMISSIONERS VOTE ON THE MOTION TO ADOPT THE CONSENT AGENDA
Housing Authority of the City of El Paso, Texas
August 26, 2009 – page two
CONSENT AGENDA:
7. PURCHASING AND CONSTRUCTION CONTRACT AWARDS:
A. REQUIREMENTS CONTRACT FOR HVAC SUPPLIES AND EQUIPMENT. SOLICITATION NO. WH 09-B-0026.
Recommendation: Site: Contract Amount:
Cunningham Distributing Inc. PHA Wide $147,351.00
Passage Supply Co. PHA Wide $ 46,494.22
1st Source Servall PHA Wide $ 13,396.86
B. CONTRACT FOR INTERNAL MANAGEMENT REVIEW FOR FINANCE, BUDGET, AND PROCUREMENT. SOLICITATION NO. FS 09-R-0022.
Recommendation: Site: Contract Amount:
Asher PHA Finance, LLC PHA Wide fee schedule
C. CONTRACT FOR DESIGN/BUILD SERVICES FOR TWO PROJECTS ON TWO DETACHED SITES (17 PUBLIC HOUSING HOMES AT ALAMITO DOWNTOWN SITE AND 19 AFFORDABLE HOMEOWNERSHIP HOMES AT MONTWOOD HEIGHTS). SOLICITATION NO. TS 09-R-0020.
Recommendation: Site: Contract Amount:
Saratoga Homes, Inc./ARTchitecture Alamito and $3,485,997.92
Montwood Heights
D. MODIFICATIION TO CONTRACT NO. FS 09-C-0008 FOR AUDITING SERVICES.
Recommendation: Site: Amount: Increase:
Malcolm Johnson Co., PA. PHA Wide $101,640 one-year
E. MODIFICATION OF CONTRACT NO. CC 08-C-0028 FOR SOLID WASTE DISPOSAL SERVICE, 40 YARD ROLL-OFF CONTAINERS.
Recommendation: Site: Amount: Increase:
El Paso Disposal, LP PHA Wide $47,730 one-year
Housing Authority of the City of El Paso, Texas
August 26, 2009 – page three
F. MODIFICATION OF CONTRACT NO. CC 08-C-0027 FOR SOLID WASTE DISPOSAL SERVICE, FRONT LOADERS.
Recommendation Site Amount: Increase:
El Paso Disposal, LP PHA Wide $342,526.98 one-year
REGULAR AGENDA
8. DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING JUNE 30, 2009.
9. DISCUSSION AND ACTION REGARDING RESOLUTION RESCINDING RESOLUTION 1591 AND CONTINUING HOUSING CHOICE VOUCHER PAYMENT STANDARDS AT 105% OF HUD FAIR MARKET RENTS.
10. DISCUSSION AND ACTION REGARDING RESOLUTION ADOPTING A REVISION TO UTILITY ALLOWANCE SCHEDULES FOR USE IN THE HOUSING CHOICE VOUCHER PROGRAM.
11. DISCUSSION AND ACTION REGARDING RESOLUTION ON THE AWARD OF AMERICAN RECOVERY REINVESTMENT ACT (ARRA) CAPITAL GRANT FUNDS 2009 AND STIMULUS GRANT PROCUREMENT POLICY.
12. DISCUSSION AND ACTION REGARDING RESOLUTION AMENDING POLICY FOR FUTURE SEARCHES AND SELECTIONS OF A CHIEF EXECUTIVE OFFICER. (ATTORNEY BLUMENFELD)
13. SECRETARY’S REPORT.
A. EXECUTIVE DIRECTOR.
B. CHIEF FINANCIAL OFFICER.
(1) FINANCIAL SERVICES.
(2) PROCUREMENT.
(3) INFORMATION TECHNOLOGY.
Housing Authority of the City of El Paso, Texas
August 26, 2009 – page four
C. EXECUTIVE DIRECTOR.
(1) PUBLIC HOUSING PROGRAM.
(2) SECTION 8 PROGRAM.
(3) NON-ACC PROPERTIES.
(4) DEVELOPMENT & CAPITAL PROJECTS.
D. HUMAN RESOURCES.
(1) TRAINING AND TRAVEL.
E. NEWS ARTICLES.
14. THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSIONAT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:
SECTION 551.071 CONSULTATION WITH ATTORNEY
SECTION 551.072 DELIBERATIONS ABOUT REAL PROPERTY
SECTION 551.073 DELIBERATIONS ABOUT GIFTS AND DONATIONS
SECTION 551.074 PERSONNEL MATTERS
SECTION 551.076 DELIBERATIONS ABOUT SECURITY DEVICES
DISCUSSION ON THE FOLLOWING:
(A) DISCUSSION AND UPDATE ON PENDING LITIGATION. (SECTION 551.071)
15. ADJOURNMENT.
Housing Authority of the City of El Paso, Texas
August 26, 2009 – page five
THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.
UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.
SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.
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MINUTES OF A REGULAR MEETING
OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY
OF THE CITY OF EL PASO, TEXAS
WEDNESDAY, AUGUST 26, 2009
Item # 1. Call to Order. The Chairperson called the meeting to order at 5:38 p.m.
Item # 2. Invocation/Moment of Silence. Invocation by Rev. Lisle H. Davis of St. Paul’s Lutheran Church.
Item # 3. Establishment of a Quorum.
PRESENT: Chairperson Joe Fernandez, Presiding; Commissioners Sue Pratt, Lynn Coyle and Raul Chavez. The Chairperson declared a quorum with four Commissioners present. Commissioner Kevin Quinn was absent.
ALSO PRESENT: Gerald Cichon, Chief Executive Officer; Bob Blumenfeld, HACEP Attorney; Michael Spurlock, Corporate Attorney; Satish Bhaskar, Chief Financial Officer; Juan Olvera, Director of Development of Capital Projects; Roman Velasquez, Director of Public Housing; Rose Muñoz, Director of Human Resources; Yolanda Dion, Director of Budgets; Karen Jones, Director of CCPA; Gary Knudsen, Director of IT; Lorena Rivera, Director of Section 8; Shane Griffith, Public Information Officer; Lucia Wiesinger, Resident Relations Specialist; Woody Bare, Security Supervisor; Glo Dore, Finance Executive Secretary; Maria del Rayo Rodriguez and Aracely Saenz, Executive Secretaries.
Item # 4. Resident Association Presidents to be Heard. Lilia Vasquez, JWRC President and President of Kennedy Estates, said that she wanted to thank the Administration and the Resident Relations staff for their support with their soccer program. She introduced the team members. Ms. Vasquez said that they are proud of their accomplishments as they have won several tournaments. On behalf of the “Deportivo Indios,” the children presented the Board with an appreciation plaque.
Ms. Vasquez said that agencies such as the Housing Authority have issues that must be resolved. She recognized that some of those issues do not correspond to the residents, and should be left to the Administration to handle. Her role as JWRC President is to work with programs that benefit the residents. Ms. Vasquez provided a PowerPoint presentation and a video of the resident activities throughout the summer. The activities included Claymation Club, Latinitas, Computer Surveys, and Youth Challenge 2009. She provided a brief explanation of each activity and a list of the recreational activities offered during the summer. She added said that she was happy to report that there was an excellent participation. Ms. Vasquez introduced the presidents of Graham/Telles, Kathy White, and Machuca to present the Board with a plaque as a token of their appreciations. They said that they are looking forward to new and better programs next year.
Item # 5. Citizens to be Heard. Sandra Ramirez, President of Eisenhower and JWRC Sergeant at Arms, said that on behalf of the Eisenhower residents she wanted to thank the Board and the Administration for the remodeling that is taking place in their community. She hopes that we continue working together for the betterment of the residents. She thanked the Board for their attention.
Item # 6. Approval of Minutes of a Special Board Meeting that Took Place on July 15, 2009. Commissioner Coyle made a motion to approve item # 6. It was seconded by Commissioner Pratt. Motion carried unanimously.
Consent Agenda:
Item # 7. Purchasing and Construction Contract Awards:
A. Requirements Contract for HVAC Supplies and Equipment. Solicitation No. WH 09-B-0026.
Recommendation: Site: Contract Amount:
Cunningham Distributing, Inc. PHA Wide $147,351.00
Passage Supply Co. PHA Wide $ 46,494.22
1st Source Servall PHA Wide $ 13,396.86
B. Contract for Internal Management Review for Finance, Budget, and Procurement. Solicitation No. FS 09-R-0022.
Recommendation: Site: Contract Amount:
Asher PHA Finance, LLC PHA Wide fee schedule
C. Contract for Design/Build Services for two Projects on two Detached Sites (17 Public Housing Homes at Alamito Downtown Site and 19 Affordable Homeownership Homes at Montwood Heights). Solicitation No. TS 09-R-0020.
Recommendation: Site: Contract Amount:
Saratoga Homes, Inc./ARTchitecture Alamito and $3,485,997.92
Montwood Heights
D. Modification to Contract No. FS 09-C-0008 for Auditing Services.
Recommendation: Site: Amount: Increase:
Malcolm Johnson Co., PA. PHA Wide $101,640 one-year
E. Modification of Contract No. CC 08-C-0028 for Solid Waste Disposal Service, 40 Yard Roll-Off Containers.
Recommendation: Site: Amount: Increase:
El Paso Disposal, LP PHA Wide $47,730 one-year
F. Modification of Contract No. CC 08-C-0027 for Solid Waste Disposal Service, Front Loaders.
Recommendation: Site: Amount: Increase:
El Paso Disposal, LP PHA Wide $342,526.98 one-year
Mr. Cichon asked if we could move item # 7-C to the regular agenda to allow Mr. Olvera to provide a presentation on the procurement of this item.
Commissioner Coyle made a motion to move item # 7-C from the Consent Agenda to the Regular Agenda. It was seconded by Commissioner Pratt. Motion carried unanimously.
Commissioner Pratt made a motion to approve items # 7-A, B, D, E and F on the Consent Agenda. It was seconded by Commissioner Coyle. Motion carried unanimously.
Regular Agenda:
Item # 7-C. Contract for Design/Build Services for Two Projects on Two Detached Sites (17 Public Housing Homes at Alamito Downtown Site and 19 Affordable Homeownership Homes at Montwood Heights). Solicitation No. TS 09-R-0020.
Recommendation: Site: Contract Amount:
Saratoga Homes, Inc./ARTchitecture Alamito and $3,485,997.92
Montwood Heights
Juan Olvera, Director of Development and Capital Projects, provided a presentation on the procurement of the proposed design/build homes. He said that the contract includes 17 public housing homes in the Alamito site and 19 homeownership homes at Montwood Heights. A request for proposals was submitted on April 29, 2009 with a due date of June 24. Over 100 entities were approached for this proposal. We received three proposals; one from Aztec Contractor, Ordonez Remodeling, and Saratoga Homes in partnership with ARTchitecture. Mr. Olvera said that the evaluation criteria used for these proposals was based on five factors: (1) experience of the companies bidding; (2) qualifications of the personnel and the firms; (3) cost, which is the largest with 40 points; (4) plans, such as safety plan, project plan, and quality control plan; (5) Section 3. As you know, under Section 3 contractors need to provide employment opportunities to low and very-low income population of the city including our residents of public housing. After an initial review, on August 11, we requested oral presentations from Aztec Contractors and Saratoga Homes. During the oral presentations, we went over their proposal, the design, and the cost elements. Finally, we requested best and final offer from the two companies. After receiving the best and final offers, we looked at their cost. On the Alamito 17 public housing units, Aztec Contractors’ price per square footage is 17% higher than Saratoga Homes. For the 19 Montwood homeownership homes, their price is 9% higher than Saratoga Homes. When we reviewed the cost, we also looked at the specs, making sure that both of them had the same specs and the same construction standards in order for us to make a fair cost comparison. In addition, we looked at the site development of the Alamito property. Several years ago, the old Alamito was demolished but the site was never developed. There is no infrastructure, no water, gas, electricity or, sewer. So, that was part of the design and the proposal. Mr. Olvera said that Saratoga Homes’ cost is 2.5 times higher than Aztec’s but there is an explanation. He said that the total overall cost for Aztec is $3.3 million and for Saratoga $3.5 million. But if we look at the actual square footage, Saratoga Homes cost is less. The difference is on the site development. Saratoga Homes’ design is completely different. He presented some layouts and pointed out that Aztec’s design is just the typical homes divided by rock walls. On the other hand, Saratoga came out with a new design. This is a concept that is being used in other cities across the country, which is to have more amenities. They are proposing to have a basketball court, picnic tables, barbecues, sandboxes, and a jogging trail. Based on that, the final scores of the proposals are: Saratoga Homes 89 points, Aztec Contractors 87.33 points, and Ordonez 61.3 points. Mr. Olvera offered to answer any questions.
Chairperson Fernandez asked what the dollar amount per square footage was for Aztec and Saratoga.
Mr. Olvera said that because of the procurement process, since the contract has not been awarded, that information should not be disclosed publicly. He offered to provide the information at a later time.
Commissioner Coyle said that the information provided to them indicates that there were 144 solicitations requested and there were three responses. She asked if that is typical.
Mr. Olvera responded that we have an eProcurement system that reached all the country, and we also advertise in the newspaper not only locally but outside the city. So, a lot of people will see it, and have interest. But at the end, when they look at the requirements, most of the time they will not bid.
There was a discussion regarding the financial requirements that must be part of the proposal package.
Mr. Cichon said that when you look at Alamito, there is no place for residents to gather. So, this is one of the things that we liked about it. There is going to be a place for our residents to go coalesce.
Commissioner Coyle made a motion to approve item 7-C. It was seconded by Commissioner Chavez. Motion carried unanimously.
Item # 8. Discussion and Action Regarding Resolution Approving the Section 8 Management Assessment Program (SEMAP) Certification for Fiscal Year Ending June 30, 2009. Mr. Cichon said the SEMAP certification needs to be presented to HUD by the end of this month. We provided a detailed presentation at our Compliance Committee meeting. He introduced Ms. Rivera to present a truncated version of the same presentation.
Lorena Rivera, Director of Section 8 Program, said that we are presenting our SEMAP certification for fiscal year ending June 30, 2009. She provided a PowerPoint presentation which included a table with the actual points for fiscal year 2009. She presented a three-year breakdown and comparison of scores received during those three years. Ms. Rivera explained that there are 14 indicators for SEMAP for a total of 145 points with a deconcentration bonus of 5 points. For fiscal year 2009, our final score was 72%. Ms. Rivera said that our problem areas included: indicator 3 – determination of adjusted income, indicator 6 – HQS enforcement, indicator 10 – rent calculation, and indicator 14 – FSS enrollment and escrow accounts. She said that we have drastically improved in these areas and she is happy to report that our current SEMAP score for the month of July has increased to 97%. Ms. Rivera reiterated that the certification that we are submitting today is through the end of June 2009 covering our last fiscal year. She said that our improvement is due to the fact that we implemented a new way of monitoring the work of our employees. We are reviewing 100% of the files and communicating any discrepancies found on the files. That is done within five days of the review of the files. By the time our SEMAP sample is selected, every single file has been reviewed and corrected. With this process, we are guaranteeing that every file will be in compliance. She added that if we maintain this performance, we should be able to keep that percentage of 97 if not 100% by the end of the current fiscal year. She offered to answer any questions.
Chairperson Fernandez said that Ms. Rivera makes the process look simple but it involves many months of preparation and hard work. Some of the scores reported with zeros were self-reported. In other words, the auditors that came in didn’t catch this. We told them and volunteered our score. He said that he participated in the entrance and exit conferences with the auditors. It was a very detailed process. At the end of the day, the auditors said that they liked what they saw, what we have done, and where we had gotten. Chairperson Fernandez added that he got the sense from the auditors during the exit interview that we were probably harder on ourselves then they would have been. He congratulated the staff for their hard work.
Commissioner Coyle said that like Chairperson Fernandez said it is hard to fully appreciate the hours that went into moving our numbers up. She said that she realizes that it is an ongoing battle and tons of hard work. It is clearly something that Ms. Rivera and her staff should be proud of.
Commissioner Pratt made a motion to approve item # 8. It was seconded by Commissioner Coyle. Motion carried unanimously.
Item # 9. Discussion and Action Regarding Resolution Rescinding Resolution 1591 and Continuing Housing Choice Voucher Payment Standards at 105% of HUD Fair Market Rents. Mr. Cichon said a couple of months ago he talked to the Board about the funding shortfall that we had for Section 8 and the steps that we were taking to decrease the liability to the Housing Authority. At that time, we asked to reduce the amount of money that we pay in HAP payments to the landlords to 100% of HUD’s fair market rents. In March, there was $100 million that was appropriated as part of the HUD Appropriations Bill to address this shortfall. We procured the services of Rod Solomon and submitted an application to get as much money as possible. We were able to get awards in both Category 1 and Category 2. Category 1 was very limited. It was based on DHAP, which include our Katrina vouchers that we had utilized. But Category 2 was for the changes and factors affecting the rent collection due to the recession that we are currently going through. Under this category we were awarded an additional $1.4 million into our Section 8 Program. And so the request to decrease the payment standards from 105% down to 100% is no longer necessary. For this reason, we are asking that the previous resolution be rescinded.
Commissioner Coyle made a motion to approve item # 9. It was seconded by Commissioner Chavez. Motion carried unanimously.
Item # 10. Discussion and Action Regarding Resolution Adopting a Revision to Utility Allowance Schedules for Use in the Housing Choice Voucher Program. Mr. Cichon said we contracted with a third party to determine our utility allowance for Section 8. When HUD came to do our review they determined that our third party contractor created errors within the utility schedule itself. He said that the staff had recognized this, contacted the third party, and was reassured that the third party was right and we were wrong. When HUD came in they ruled in our favor. So, we are asking that to make a revision. The changes are on the amount of utilities being paid for air conditioner and heating units. It is a minor modification but is necessary for the calculation.
Commissioner Coyle made a motion to approve item # 10. It was seconded by Commissioner Chavez. Motion carried unanimously.
Item # 11. Discussion and Action Regarding Resolution on the Award of American Recovery Reinvestment Act (ARRA) Capital Grant Funds 2009 and Stimulus Grant Procurement Policy. Mr. Cichon said recently we came to the Board with a request to adopt a new Procurement Policy and it was approved. He added that HUD contacted him and requested an amendment to our Procurement Policy. This is a minor change regarding the time that it takes to do procurement for the ARRA funds. Mr. Olvera and Ms. Jones can answer any questions that the Board may have on this matter.
Karen Jones, Director of CCPA, said that the minor change addressed by this resolution is for the period between now and March 31, 2010. It waives the formal requirements of the Procurement Policy for goods and services under $100,000. This waiver applies to the goods and services related to the ARRA funds.
Attorney Blumenfeld said the federal government, as part of the Recovery Act, is telling all agencies receiving money from the government that their procurement process is too slow. So, they are forcing agencies as part of the receiving of the funds to streamline their procurements related to these funds. It is like a federal preemption law. You are only going to follow certain federal rules. It supersedes all state law. In other words, they want the money spend faster.
Commissioner Pratt made a motion to approve item # 11. It was seconded by Commissioner Coyle. Motion carried unanimously.
Item # 12. Discussion and Action on Regarding Amending Policy for Future Searches and Selections of a Chief Executive Officer. (Attorney Blumenfeld) Attorney Blumenfeld recommended taking this item up after executive session.
Commissioner Pratt made a motion to defer item # 12 until after executive session. It was seconded by Commissioner Coyle. Motion carried unanimously.
Item # 13. Secretary’s Report.
A. Executive Director. No discussion.
B. Chief Financial Officer.
(1) Financial Services. Mr. Bhaskar discussed the preliminary financial statements for the June 30 year end. He provided a quick overview and said that when we report to HUD, we have to report expenses based on AMPs. Last year we had 22 AMPs; of those, we only had one AMP with negative cash flow of $31,000. All the other programs, including tax-credits are ending the year with a surplus. He offered to answer any questions.
(2) Procurement. No discussion.
(3) Information Technology. No discussion.
C. Executive Director.
(1) Public Housing Program. Mr. Cichon extended an invitation for everyone to attend the ribbon cutting ceremony of the Montwood Estates on Monday morning. Mayor Cook is going to be giving the keynote speech. Mr. Cichon said that on August 22 we had the dedication of the Kennedy Brothers’ gym. As you know, the gym’s roof was blown off in a wind storm and was sent crashing to the ground. He said that he also had a health fair during the re-dedication of the gym. At 8:00 a.m. there was a line of almost 400 people waiting to get in through the front door. Part of that was for the school supplies that we were giving out to the children; those school supplies came from Section 8. Because Section 8 in conjunction with some of our community partners put together almost 900 backpacks for the children. We had a big line just waiting to get the school supplies. Mr. Cichon said we are having massive training across the agency regarding ADA issues. Some of you had a chance to meet Nick Calace. He is the Executive Director for Bridgeport Housing Authority. He was second in charge of the New York Housing Authority. They went through the first 504 ADA issues back in 1995. So he has been lending his experience so that we don’t make the same mistakes. As of right now, 80% of our staff has gone through that training. The training is related to the voluntary compliance agreement that we did with HUD on the 504 audit. Finally, we did the restructuring of our NON-ACC and LIHTC properties. The total number of units that we have under NON-ACC and LIHTC is about 900 units. That makes it into a small AMP. It didn’t make sense to have it on its own. So we moved it under public housing. Mr. Velasquez is already in charge of all the tax credit properties that we have downtown with the HOPE VI, and he has inherited these additional units.
(2) Section 8 Program. No discussion.
(3) Non-ACC Properties. No discussion.
(4) Development & Capital Projects. No discussion.
D. Human Resources. Mr. Cichon said that we are in the middle of our Chief Operation Officer search. We are doing a national search. As of right now, we are just collecting resumes and starting the interview process.
(1)_Training and Travel. No discussion.
E. News Articles. No discussion.
Chairperson Fernandez asked if there was a representative from Saratoga Homes to provide us with information about their organization.
Nagesh Basnyat, Project Manager from Saratoga Homes, said that Saratoga Homes has been building homes in El Paso for the last twenty-five years. He added that when the opportunity to bid this job came up they decided that they were going to submit their bid and experience with the Housing Authority.
Commissioner Coyle said that we very much appreciate the creativity that went into the plan. In her opinion, the idea of an open-space and other amenities is wonderful.
Item # 14. The Board of Commissioners May Retire Into Executive Session at Any Time Upon the Motion of Any Commissioner Pursuant to the Texas Government Code, Section 551.071-551.076 to Discuss Any of the Following:
Section 551.071 Consultation with attorney.
Section 551.072 Deliberations about real property.
Section 551.073 Deliberations about gifts and donations.
Section 551.074 Personnel matter.
Section 551.076 Deliberations about security devices.
Discussion on the Following:
(a) Discussion and Update on Pending Litigation. (Section 551.071)
Commissioner Pratt made a motion to go into Executive Session. It was seconded by Commissioner Coyle. Motion carried unanimously. The Board went into Executive Session at 6:35 p.m.
Commissioner Pratt made a motion to come out of Executive Session. It was seconded by Commissioner Coyle. Motion carried unanimously. The Board reconvened at 8:20 p.m.
Item # 12. Discussion and Action Regarding Resolution Amending Policy for Future Searches and Selections of a Chief Executive Officer. (Attorney Blumenfeld) Commissioner Lynn made a motion to approve item # 12. It was seconded by Commissioner Pratt. Motion carried unanimously.
Item # 15. Adjournment.
There being no further business to be discussed before the Board, Commissioner Coyle made a motion to adjourn. It was seconded by Commissioner Pratt. Motion carried unanimously.
The meeting was adjourned at 8:20 p.m.
ATTEST:
________________________________ ______________________________
Gerald Cichon Joe Fernandez
Secretary Chairperson of the Board
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